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Proposal Details

Proposal ID	18
Proposal	Bylaws amendment: Article 11 Strategic Planning
Presenter	Coordinating Committee
Floor Manager	Mike Feinstein
Phase	Closed
Discussion	12/11/2012 - 01/09/2013
Voting	01/10/2013 - 01/18/2013
Result	Adopted
Presens Quorum	13 0.5001
Consens Quorum	38 0.6666 of Yes and No Votes

Background

This Article combines the general Work Plan requirement in the existing bylaws for standing committees and working groups, together with the requirement in the existing bylaws for the Coordinating Committee to present a Strategic Plan to the General Assembly, and places them into a single article, for the purposes of clarity and better organization. At the same time, the bylaws governing standing committees and working groups also reference these requirements, that are explained in this Article in more detail.

Proposal

That the following text be approved

Article 11 Strategic Planning

Section 11-1 Work Plans

Where it is specified in the bylaws that govern them, each Committee and Working Group shall prepare a yearly Work Plan. The Work Plan shall identify the objectives of that Committee or Working Group for the upcoming fiscal year, any proposals it foresees bringing before the General Assembly during that period, and a projected timeline of its activities. The Work Plan objectives must be congruent with duties and authority of the Committee or Working Group.

Section 11-2 Strategic Plan

The Coordinating Committee shall present a draft Two-Year Strategic Plan to the General Assembly for approval along with the annual budget, using input from a brainstorming session of the General Assembly and the Work Plans of the Committees and Working Groups. The Two-Year Strategic Plan shall include a two-year General Assembly schedule, including potential agenda items, based upon the requirements for General Assembly decisions in these bylaws and the projected agenda items in the Work Plans of the Committees and Working Groups. The two-year General Assembly schedule shall be revised annually, with scheduling remaining flexible and final agenda approval for each General Assembly up to each General Assembly.

Resources

None

References

Section 6-2. General Duties, Authority, and Functions

6-2.1 Work Plan

Each Committee and Working Group shall prepare a yearly work plan to be submitted to the Coordinating Committee along with any budget requests. The work plan must identify the objectives of the group for that fiscal year, any proposals it foresees bringing before the General Assembly, and a projected timeline for the group’s activities. The stated objectives must be congruent with the group's charge as defined in these bylaws and the goals and strategies of the GPCA.

7-1.13 Strategic Plan

The CC shall establish a two-year strategic plan annually, using input from a brainstorming plenary session and draft work plans from the standing committees and working groups. The proposed plan shall be presented and affirmed at the subsequent General Assembly. The two-year strategic plan shall be reviewed and refocused by the CC and presented to the General Assembly annually. As part of the strategic plan, the CC shall develop a two-year schedule, including potential agenda items, for the General Assemblies and Gatherings, with input from each standing committee and working group work plan. The two-year schedule shall be revised annually, with General Assembly agenda and scheduling remaining flexible.

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