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Proposal Details

Proposal ID	128
Proposal	Bylaws Intepretation: Rescheduling May-June 2017 Standing General Assembly one week later
Presenter	Coordinating Committee
Floor Manager	Tim Laidman
Phase	Closed
Discussion	05/08/2017 - 06/18/2017
Voting	06/19/2017 - 06/25/2017
Result	Adopted
Presens Quorum	16 0.5001
Consens Quorum	68 0.6666 of Yes and No Votes

Background

GPCA Bylaws Section 13-3 Bylaws Interpretation states: "In cases of ambiguity or procedural disagreement, the General Assembly shall decide for itself the meaning of its governing documents, the appropriate procedure to be followed and what amendments are necessary to resolve any further ambiguity or disagreement. Between General Assembly meetings, the Coordinating Committee shall decide these questions. (http://www.cagreens.org/bylaws/interpretations)

Two issues with the launching of the 2017 May/June Standing General Assembly have arisen that create such ambiguity. First, the inability to share information via GPCA email lists, as is regularly practiced. Second, a heavier than expected administrative work load in handling applications, including many applications sent in a problematic format. Together these created a situation in which it would be difficult to launch the 2017 May/June Standing General Assembly by its regularly scheduled May 1st date, with accurate information for all applicants for the GPCA Coordinating Committee and the GPCA's GPUS Delegation.

In response, the Coordinating Committee approved the following Bylaws Interpretation at its May 1 meeting, setting a SGA starting date one week later than that provided for in the GPCA Bylaws, with the same six weeks discussion and one week to follow as that provided for in GPCA Bylaws. This interpretation is now submitted for SGA approval in the form of this proposal.

Proposal

Whereas the Green Party of California's (GPCA) timeline for Standing General Assembly (SGA) applications, discussion and voting is based upon predictable communications via the GPCA's email lists, web pages, voting pages and the GPCA Inform list; and

Whereas it is in the interest of all SGA members to have full information available to base their decision-making; and

Whereas an unprecedented number of applications for Coordinating Committee and Green Party of the United States (GPUS) Delegation have been sent in this year in the format of an attachment (.pdf, .docx, etc.), including some with formatted in multiple columns;

Whereas the GPCA does not have the volunteer capacity within the SGA co-administrators to reformat attachments so that they appear properly on the candidate biography page, meaning several submissions may appear confusing because of their format; and

Whereas to give applicants the opportunity to revise their submissions with proper formatting will require extra time on the part of the applicants to produce and send them, and the co-administrators to enter them; and

Whereas the beginning of GPUS terms for Coordinating Committee and GPUS Delegation end on a June 30th, and the next one begin on a July 1st: and

Whereas GPCA bylaws were designed so that the May/June 2017 SGA would begin on the first Monday of May, in order to conclude elections for these positions by the end of June; and

Whereas in years where there are five Mondays in May instead of the normal four, the SGA could start on the second Monday of May and still conclude before the end of June; and

Whereas by beginning the May/June 2017 SGA on the second Monday of May could allow the needed administrative tasks be completed

Therefore the GPCA finds that to facilitate these extra administrative steps, that the SGA be moved back one week to start on Monday, May 8

Resources

None

References

Bylaws interpretation approved by the Coordinating Committee 9-5-2 at its May 1, 2017 teleconference.

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