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Proposal Details

Proposal ID	120),
Proposal	Bylaws Amendment: SGA discussion period starting date
Presenter	Bylaws Committee
Floor Manager	Tim Laidman
Phase	Closed
Discussion	08/15/2016 - 09/26/2016
Voting	09/27/2016 - 10/02/2016
Result	Failed
Presens Quorum	12 0.5001
Consens Quorum	39 0.6666 of Yes and No Votes

Background

This proposal would amend GPCA Bylaws 7-6.3(a) http://www.cagreens.org/bylaws/2013-06-23#Section_7-6_Standing_General_Assembly ) and 8-4.2 (http://www.cagreens.org/bylaws/2013-06-23#Section_8-4_Elections ).

The current bylaw provides for the discussion period for the annual spring Coordinating Committee and GPUS Delegation elections to begin on the first Monday of May. This timing was originally designed to allow for the six weeks discussion period and the one week voting period to end as late as possible in June, so that the GPCA could hold its spring budget General Assembly during this period. The reason for this was to ensure that candidates for the Coordinating Committee and the GPUS Delegation elections could have the opportunity to speak in person to the spring budget General Assembly.

For that reasons GPCA Bylaw 8-4.4 reads "Candidates shall be given time to present themselves and respond to questions on a Standing General Assembly teleconference during the Standing General Assembly discussion period in 7-6.3. Where General Assemblies or Gatherings occur after the close of the submission date in 8-4.2, and before the close of the voting period in 7-6.3, candidates shall be given time to present themselves to any General Assembly or Gathering occurring this period. (http://www.cagreens.org/bylaws/2013-06-23#Section_8-4_Elections )

However in approving 7-6.3(a) and 8-4.4, it was not anticipated that in some years there are either five Mondays in May or in June. In that case, starting the spring Standing General Assembly discussion period on the first Monday of May could cause the voting period to conclude before the spring budget General Assembly. Since the new Coordinating Committee and the GPUS Delegation terms would not start until the ensuing July 1 of that year, regardless whether the election concluded a week early, the net effect of an early election only would potentially deprive the General Assembly from hearing the candidates.

This proposed amendment would account for this by adding the following language to the end of Bylaw 7-6.3(a) as per below in the Proposal section: ", except that in years where there are either five Mondays in May or in June, the discussion period shall begin on the second Monday of May."

Concurrently 8-4.2 would be amended to add the similar language, after the of the first sentence, as per below in the Proposal section: ", except that in years where there are either five Mondays in May or in June, the application period shall conclude on the first Monday of May."

Proposal

That the SGA approved the following amendment to GPCA Bylaw 7-6.3(a) and 8-4.2, such that they read

7-6.3(a) The discussion period for Proposals and Elections shall be six weeks, beginning on a Monday at 12:01 am and ending on a Sunday at 11:59pm. The discussion period for Coordinating Committee and GPUS Delegation elections shall begin on the first Monday of May, except that in years where there are either five Mondays in May or in June, the discussion period shall begin on the second Monday of May.

8-4.2 Candidates must submit an application to the Coordinating Committee by the last Monday of April to be eligible, except that in years where there are either five Mondays in May or in June, the application period shall conclude on the first Monday of May. Applications must include a biography and what they wish to accomplish on the Coordinating Committee.

Resources

None

References

Existing text of GPCA Bylaws 7-6.3(a) and 8-4.2

7-6.3(a) The discussion period for Proposals and Elections shall be six weeks, beginning on a Monday at 12:01 am and ending on a Sunday at 11:59pm. The discussion period for Coordinating Committee and GPUS Delegation elections shall begin on the first Monday of May.

8-4.2 Candidates must submit an application to the Coordinating Committee by the last Monday of April to be eligible. Applications must include a biography and what they wish to accomplish on the Coordinating Committee.

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